Camp Hanover – Summer 2022 COVID-19 Information

Updated May 7, 2022 | 7:30pm

Our relationship with you is built on trust. You trust Camp Hanover to keep your kids, your family, all of our campers, volunteers, and staff healthy and safe. The Camp Hanover Board of Directors and the staff take this responsibility seriously.

There were ZERO reported cases of COVID-19 at Summer Camp at Camp Hanover in 2021. Simply put, the precautions we put in place worked.

We are committed to providing overnight summer camps and day camps in 2022 should the current health data support safe operations. Summer Camp operations will be guided by the recommendations of the Centers for Disease Control (CDC) and the American Camp Association (ACA), and by requirements put in place by the Commonwealth of Virginia and the Virginia Department of Health (VDH).

The trajectory of COVID-19 and the various variants of the virus remain uncertain. We continue to monitor this very fluid situation, consult with healthcare professionals, and make updates to our programs, policies and practices regularly. The protocols and Best Practices detailed below give a general idea of how Camp Hanover will operate this summer and are subject to change. We will modify our practices and mitigation efforts as necessary and update the information below as warranted. A full overview of our current COVID Mitigation Plan is available as a pdf.

What You Can Expect This Summer

If you were camper at Camp Hanover prior to 2020, things may look a little different than you remember. However, that special camp feeling you get when you are here, the one that makes memories that last a lifetime, will be as strong as ever. We’re committed to keeping the Camp Hanover experience as consistent and magical as possible.

Small Groups – By Any Other Name

“Cohorts.”

“Pods.”

“Household Units.”

Everybody's talking about them.  It's what the experts recommend for the current reality.

Guess what? Those are just fancy ways of saying, “Small Groups.”

And we love it. Because that's what we do. It's one of the things that sets us apart from other summer camps. The Camp Hanover experience is built on the small group model. It's what we've been doing since 1957, and it's what we still do today.  Campers will be in small groups of 10 to 12 campers with two dedicated camp counselors. They'll stay together for their meals and activities throughout the week, moving together from place to place as a group. As a precaution, we do plan to limit the total number of campers and small groups on site at any one time this summer. Reducing capacity in this way allows us to limit exposure and account for reliable contact tracing. We will also observe physical distancing between campers, staff, and camper groups as guided by the current recommendations of the CDC and VDH in effect while summer camp is in session.

Some Things Will be Different

As always, you'll get to experience classic Camp Hanover activities campers have grown to love, such as Archery, Arts & Crafts, Bible Study, Campfires, Canoeing, Campfire Cooking, Climbing Wall, CORCLs, Nature Hikes, Stand Up Paddleboards, The Mudslide, Worship and more!

Activities which in the past required campers to use the same equipment or share supplies will either be modified to use single-use items or will have a process in place to sanitize items between each use.

Large group activities where the entire population of camp gathers in one place will look different this summer, and be modified so that campers can participate while socially distanced.

Even More Time Outdoors

Many of our campers' favorite activities take place outside. In light of the pandemic, we strive to have activities outdoors whenever possible, including meals. In the event that an outdoor activity must be moved indoors (in the case of severe weather, extreme heat, etc.), every effort will be made to maintain safe distancing between groups and ensure that campers and staff are wearing masks.

Fewer Campers On Site at One Time

We plan to limit our overall capacity to 75%, in terms of the number of campers, and camper groups, that will be at camp at any one time. This allows us to use camp facilities, activity areas and recreation equipment in ways to better meet the protocols for contact tracing, distancing, food service, and enhanced cleaning required by the VA Department of Health for the operation of overnight summer camps.

Instead of running at our normal full capacity with 10 to 12 small groups of overnight campers every week, this summer we plan to have only 7 to 8 groups of overnight campers each week.

Vaccination

Knowing that vaccination can be a deeply personal decision, we strongly encourage all staff and campers to get fully vaccinated and boosted when vaccines and boosters are available for you. Proof of vaccination is not a requirement to attend summer camp.

COVID Testing

A negative Covid test result will be required in order to participate in Overnight Camp, regardless of vaccination status.

We have engaged a Health Services Provider to administer a Rapid Antigen Test to every Overnight Camp participant upon arrival at camp. The upon-arrival test will be administered by Diligent Urgent Care. It is a nasal swab test where the swab is inserted approximately a half-inch into the nostril. It is NOT a nasopharyngeal swab test. Should a participant's test return a positive result, the participant will be retested. If the second test is positive, the participant will not be allowed to participate and must return home. In this situation, we will work with the camper to find a time later in the summer when they may participate in Overnight Camp, or provide a full refund of camp fees.

Participants in Day Camp will not be tested for Covid upon arrival. A health screening including a temperature check will be conducted upon arrival.

As a precaution and for added peace of mind, we strongly encourage all day campers and all overnight campers to get tested for COVID-19 within 72 hours prior to arriving at camp.

Camp Staff will be tested weekly.

Masks

Masks will be optional for all campers when outdoors, as long as appropriate distancing between camper groups can be maintained.

All campers are required to wear masks when inside buildings with other campers who are not in their own camper group.

We will continue to follow the recommendations of the CDC, ACA and VDH and share any updates with you prior to your arrival at summer camp.

Arrivals And Departures

A “drive-through” process for arrivals and departures will be implemented to limit contact and interactions, and maintain safe social distancing between staff, campers, and those dropping off or picking up their campers. Individuals who are not campers will be asked to remain in their vehicles throughout the duration of the process.

Meals and Dining

We plan to eat all of our meals outdoors, except in cases of severe weather.

When it becomes necessary to move indoors for meals, we plan to maintain strict distancing between camper groups. While inside the Dining Hall, campers and staff are required to wear masks when they are not eating or drinking. When possible, we may choose to limit the number of people in any one dining location, by serving meals in shifts or using multiple locations. And, our world-famous, homemade, freshly baked rolls are still on the menu. If you've never had them before, you are in for a treat!

Daily Health Screenings

Every day, staff will conduct a wellness check, including a temperature scan, of all campers in their care. Any individuals presenting signs of possible illness will be referred to the Health Center for further screening and care.

Cleaning Procedures

Cleaning procedures will reflect guidelines provided by the American Camping Association, CDC and VDH. These procedures will be used throughout camp with a emphasis on heavy cleaning of shared spaces and high touch surfaces.

Before You Come To Camp

Coming to camp this summer is a commitment. For the safety of everyone involved, we’re asking you to partner with us by limiting your camper’s and your family’s contacts for two weeks prior to your camp session. This means not organizing play dates or traveling with those outside of your immediate household. We encourage you to mask when you are indoors where groups of other people are gathering. We strongly encourage you to to get all members of your household fully vaccinated and boosted when vaccines and boosters are available for you. For added peace of mind, we encourage you to have your camper tested for Covid within 72 hours prior to their arrival at camp.

One More Thing…

Scheduling your summer activities can be stressful enough without having to worry about how unforeseen circumstances could impact your finances and your carefully planned calendar. If summer camp is not able to happen as planned, if you need to switch to another camp session or cancel your registration before a session begins, or if you decide you need to keep your child at home this summer, we’ve got your back. Camp Hanover offers a no-hassle, 100% full refund of summer camp fees.

If you need to switch things around, call our office at (804) 779-2811 and we'll help you find another session that your camper might be able to attend. If we can't find another session that works for you, you'll get a full refund.

If you need to cancel your registration altogether, it's important that you contact us before the start date of your camp session. When your child fails to show up for a camp session he or she is scheduled for without letting us know ahead of time, the other campers in your child's group and the activities that may have been planned for them can be affected as well. Please help us out by calling ahead. And thanks for being considerate of the other campers!

Refunds for campers who fail to show up on the start date of a camp session without prior notice are considered only on a case-by-case basis. Similarly, refunds for early departure from a camp session due to illness, a camper violation of a policy (for example, possession of tobacco while at camp) or for reasons of personal choice (for example, homesickness) are considered on a case-by-case basis.